How Lawyers Use Evernote

From Rocket Matters Legal Productivity website:

Evernote is more than a note-taking application. We use it to store ideas, recordings, projects, tasks, images…The list is as comprehensive as we want it to be. Evernote allows us to offload our brain and organize our lives.

And how do lawyers use Evernote? I asked a few Evernote-loving lawyers. Here are their stories.

See also: A Lawyer’s Guide to Evernote E-Book

Top Organizing Apps for Law Students

From Law School Toolbox:

Staying organized is a major part of being a successful law student. If you are losing your handouts, taking notes in different places, or constantly losing your study materials, chances are you won’t study effectively.

Top Organizing Apps for Law StudentsThankfully, modern technology can come to your rescue. The phone or tablet you may be reading this on can become your organizational multi-tool. In this post, we highlight several top applications for staying organized in law school. From note taking apps to calendar organizers, this list will get you moving in the right direction to becoming more organized.

Here are some great apps that can help you stay organized in law school:

  1. Evernote
  2. iStudiez Pro
  3. Genius Scan
  4. Dropbox
  5. Simplemind
  6. Law in a Flash
  7. Quizlet

 

Read full article at lawschooltoolbox.com

Reading for Law Students roundup

summer reading for law studentsFrom last month’s “what we were reading” posts by Girl’s Guide to Law School, here are some of our favorite reading for law student entries.

Read the full lists here and here (which contain brief annotations for each).

Review: Able2Extract PDF Converter

ftr-various2pdfAble2Extract is an app for extracting the text and formatting from a PDF file. From the PDF, it produces a formatted document in Word, Excel, PowerPoint, Publisher, OpenOffice, HTML, and even AutoCad. It is available for Mac, Windows, and Linux. The kind people at Investintech supplied Legal Yankee with a full working version 9 for review, and we have spent two weeks putting it through its pace. This is our review.

Those in the field of law deal with a lot of documents: mostly hard copies, PDFs, and Word files. These documents often need be edited, or parts of it copied into another document. This is easy if the document is a Word file, but might be a problem if it is a PDF because there are two kinds: those with the text embodied in the PDF, and those that are mere graphic scans of a text file. If you have the latter type, you must either retype it manually, or use an OCR program (which perform well, though with varying results depending on the app and the quality of the document).

Fortunately, most PDFs today are the kind that have the text embedded. What this means is that you can select some of the text, copy, and paste it into another document. The problem is that the formatting is lost, and, in many cases, garbled. If you select several pages of text, and the PDF includes headers or footers, those headers and footers will appear in the midst of your text. Footnotes, headings, block quotes—all formatting is lost.

Able2Extract 9 is the answer. It will not only extract the text and put it in the file format of your choosing, but it will format that text as it was in the PDF. This is quite helpful for Word documents, but we found it even more so for Excel documents, or PDF documents that contained tables or graphics with text flowed around it.

The user interface is straightforward, and we had little trouble using the app without even consulting the documentation. (We found, however, that the documentation clued us in to some tricks and tips that made some of the processes easier.) The interface elements betray the apps roots in Windows, but no one is likely to be bothered by aesthetics in a processing app.

Able2Extract toolbar

Click on “Open” to open an existing PDF. Once open, you can view thumbnails of each page in a left-hand window. From here, you can select pages for processing, search for specific text (we found this quite helpful when we processed an appellate filing that was over 40 pages long). You can view the pages in the main screen in single- or two-page format.

(Note that you can also create a new PDF. The latter allows you to create a new PDF from an existing document, but this function does not have as many features as Adobe Acrobat Pro. We would defer to that app if we created PDF a lot, but if you are already in Able2Extract and need a quick PDF creation from another document, it is serviceable. If you need to rearrange pages and add new ones, you are out of luck.)

Select the text you want to process.  If the document has text flowed around graphics, tables, or text boxes and columns, then you can select an entire area by clicking the “Area” button and dragging over it. If you want to process an entire document, click the “All” icon.

To Microsoft Word. Once your selection is made, click one of the icons under “Convert to File Type.” We first tried a basic document: a simple contract. A few clicks, and the PDF was transformed into an editable, formatted, Word file of the contract. Able2Extract did not miss a thing. Next, we processed a 10-page expert witness report, which contained some graphs and tables scattered throughout the document with text flowed around it. Again, Able2Extract produced a Word document that looked exactly like the PDF. (One of the graphic charts did come out a bit wonky-looking, but it was still in the right place in the document. We suspect it was a problem with the format of the graphic itself.)

We decided to up the game. We had a PDF of a copy of Articles of Incorporation, It had originally been written on a manual typewriter. The original was long-lost, and we had a copy of a copy (how many times, we do not know). Someone had scanned that copy. Obviously, there was no text embedded within. We ran the PDF through a basic OCR program, saved the PDF, then opened it in Able2Extract without any further processing. Again, Able2Extract performed well, and the only problems with the text were the result of the OCR program, to read the letter correctly. (There is a version of Able2Extract that includes an OCR function, Able2Extract Professional, but we did not have this version to test.)

To Microsoft Excel. Though the Word export function performed without a problem for us, the Excel export is what wowed us. How many times have we had to either re-enter a spreadsheet in Excel, or copy and paste the info and then spend hours formatting and moving text into the right cells. We first opened a PDF of a simple, one-page spreadsheet in PDF format. The resulting document was indistinguishable from the original. We then tried a more complex spreadsheet with the same result.

able2extract excelAble2Extract determines the correct positioning of columns and rows. But it also includes options to tailor the columns and rows in the spreadsheet before processing the PDF. This allows you to specify a page range to the table structure, and  explained or exclude pages. You can add or delete a table on any page, or have Able2Extract re-do the column structures that stretch across pages. All of this allows you to ensure the spreadsheet comes out as you want it to look in Excel, not as a paged PDF. In our tests, however, we found the most useful function was the one to add columns and rows, erase column lines, and set the type of cell/row column as we wish (text, number, drop-down menu, etc.) This allowed us to format the spreadsheet exactly was we wished it to, without have to open the resulting Excel file and do it by hand there. There are also options for adding and editing headers and footers for the final Excel output.

To Powerpoint. This function is not as fully featured as the previous two. Maybe we were expecting too much that we could turn any PDF into a PowerPoint file. After all, the app would have no way to know what information we want on which slide. However, a PDF that was exported from a PowerPoint file worked almost as well as the previous conversions to Word and Excel. Graphics, text, arrows, boxes—all of it came through as expected. Powerpoint is used in some courtroom and other legal proceedings. If you receive PDFs of those presentations, you could turn them back into a PowerPoint file. We did encounter problems with transitions, and eventually concluded that the transition data was not retained in the PDF, and we were seeing default transitions. Not surprising.

To OpenOffice. These conversation worked just as well as the Word and Excel conversions above—not surprising since OpenOffice is a open source version of those two. If you do not own Word or Excel, this is an excellent option.

To HTML. We are not sure we would ever need this, but can image situations where a legal document might need to be put online, and there might be a preference for an HTML version rather than a downloadable Word file or a browser-viewable PDF. We tested this function using the same documents as above for Word and Excel. Able2Extract performed well—it even placed HTML tables and graphics where they needed to be.

Batch Conversions. This function does just what you might think. We opened 7 PDF documents of various types: a contract, a short ex parte motion, a 25-page trust instrument, several one-page affidavits, and a copy of a court judgment. We clicked “Word” and within a short time we had seven formatted Word documents, all looking almost indistinguishable from the originals.

Other options allow you to edit the PDF, add security, and work across all version of Mac, Windows, and Linux exports. We did not test the other export options (Publisher and AutoCad), as they are unlikely to be used by those in the legal profession. However, we have no reason to believe they would perform any differently tham the above.

Investintech offers a free two-week trial version of the non-OCR version. They offer a full single-user license for $99.95 (USD), or a 30-day single-user license for $34.95. For the OCR version (not tested here), the full price is $129.95 (the 30-day version is the same as the non-OCR version). The 30 days versions might be useful for someone who has a one-time need for such an app. Otherwise, three or for months of use would more than pay for the full version. In our opinion, the price is a bit high. We would expect something around $25 for a 30-day version (and do away with the non-OCR version since they are the same price), and about $65 and $85 respectively for the non-OCR and OCR versions. Still, the program performed admirably, and we are not aware of any apps with the same functions and ease of use (especially the Excel processing!) for the current prices.

If you work with a lot of PDFs, and have a need to translate them (or sections of them) into Word or Excel, we recommend Able2Extract without reservation. A few clicks and you have a formatted document ready to edit. I wish I had this program when I was a beginning law clerk—it would have saved me many hours of formatting!

Trial Version  Trial Version + OCR

 

 Able2Extract 9 from Investintech     Able2Extract Professional from Investintech     Able2Extract 9 from Mac App Store 

 

Black’s Law Dictionary for iPad and iPhone

Black’s Law Dictionary is the leading legal dictionary in the US and associated jurisdictions. The last edition, the tenth, was released last year. This year, West released an iOS app of that version. I have long thought that reference books on mobile platforms is the best use of eBooks, and this app affirms that for me. Containing over 50,000 terms, West has improved the interface significantly. Here is the main screen on iPhone and iPad:

black's law, iphone app black's law-iPad app

In addition to a typical (clickable) table of contents, there is a search bar, the main screens (above), a “word of the day” function (nice!), plus a screen for viewing history (by date or alphabetical), and a bookmarks screen (which works much like Apple’s iBooks app). There are also hyperlinks to related terms and a live pronunciation icon for many of the entries.

It is more expensive that most apps, but that is to be expected for a law book. I would much rather have this app in my pocket than haul around the print version.

For a more in-depth reviews, read iPhone JD’s blog post and LegalTech News post. For background and changes in the edition, read Bryan Gardner’s article (editor of the last four editions) in the ABA Journal.

Available on iTunes.

 

iTunes

Top Ten legal apps

Here is a recommended list of “Must-have” legal apps from TechNews24h. Some are US-related resources. Read the full post with complete descriptions here.

  1. Pushlegal. US Federal and State Rules and Codes, Case Law, Google Scholar links.
  2. Black’s Law Dictionary. The standard for the US.
  3. Pocket Justice. (iTunes | Android) Recordings and transcripts of the US Supreme Court  public proceedings.
  4. Fastcase. (iTunes | Android) Federal and all 50 states statutes and case law. (We all use this at Legal Yankee for US law).
  5. dLAw. For android—Federal Rules, can add State regs and codes.
  6. Depose. Android App for taking depositions, add exhibits, import questions, templates. Read a detailed review here.
  7. WestlawNext. (iTunes | Android) The tablet app, which syncs to the web version. Over 40k databases of case law, state and federal law, administrative codes, and secondary resources. I use this almost every day.
  8. iPleading. (iTunes | Android) Write pleadings using templates from all 50 US states.
  9. JuryPad. iPad app for assistance in conducting voir dire.
  10. LegalViewer. This is a PDF viewer, but designed with the lawyer in mind—allows for highlighting text, strikethrough, search, annotation, etc.

 

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